EFY Times  
Friday, October 31, 2014

 
GO
 
 

25 Tips To Make Google Drive Work Better
 
Home >> Infotech >> Features
 
25 Tips To Make Google Drive Work Better  
 
EFYTimes.com explores top 25 ways to wind up the power and make Google Drive work better.   
Rate this news:  (4 Votes)
Tuesday, October 08, 2013 Google Drive offers numerous benefits. It’s a cloud-based storage service, an online office suite, and a connective tissue that brings various Google services under one umbrella.

gmail, google, gmail tips, google drive, google tools, 25 ways, cloud-based, hard drive, drag and drop, Chrome




But, there’s more to Drive than you can see. If you have the right combination of tools, settings, and know-how, it’s possible to turn your Google Drive into a productivity machine that offers time-saving techniques and much more.

1. Go offline
Though Google Drive is cloud-based, but with a simple two-minute setup, it’s possible to view and edit your documents even when you don’t have an active connection. For this, you just need to use Chrome browser of Google.
• In Chrome, first install the official Drive app.
• Next, go to drive.google.com, and click the "More" option in the left-hand menu
• Next, select "Offline."
• Click the button to enable offline access for your PC, you’re all set!

2. Add Drive to your hard drive
Other than offline document management, it’s possible to enable complete Drive-to-PC syncing, which will enable you to access any files you've saved in Google Drive on your local machine. You can easily drag and drop files between Drive and your PC.

3. Crank up your sync
The official Drive sync program allocates Drive files on the hard drive of your computer, but it won’t be of much help with documents and spreadsheets created in Google Docs. These files are stored in the proprietary Docs format and thus can be opened with a local word processor such as Microsoft Word.

Enter SyncDocs, which establishes a two-way sync between a local folder and your drive account. It converts Docs files into your choice of Word or Open Office format.

4. Drag and drop files
Do you know you can directly drag files from your computer onto the Drive website? Drive will start with an upload and put it into your storage. You need not perform any further steps.

5. Insert images easily
While editing a Google Docs document, use the command bar displayed at the top of the screen to insert an image! Not just this, you can also drag the image from your pc into the Google Docs document.

6. Search for links
You can save good amount of time while looking for a link by searching right within Google Docs. To add a link into a document press Ctrl-K or use the toolbar at the top of the screen. You just need to type regular text into the box that gets displayed.

7. Keep track of changes
Though Google Docs lacks the Track Changes features as provided by Microsoft Word, but it’s possible to view the detailed edits by opening the Docs' Revision History feature. You can either find it in the File menu or press Ctrl-Alt-Shift-G.

8. Take some shortcuts
Google Drive is full of keyboard shortcuts. You can display a complete list by holding Ctrl and pressing the forward-slash key.

9. Focus, damn it! Focus
So, you are looking for a full-screen document editing experience minus distractions, go for the "Full screen" command displayed under Docs' View menu. You can return to a regular view by hitting the Esc key.

10. Get organized
Do you know that Google Drive allows you to create folders and even nested folders? Another thing, it also allows you to color-code your folders for organization? All you need to do is right-click any folder in your Drive and select the "Change color" command from the menu that gets displayed.

11. Start sharing
Google Drive offers numerous ways to share your content. It is possible to invite other users to work on a document with you. They can also make edits and/or comments and users can also email a document or file directly from Docs in the format of your choice. To display and use these options, right-click on any file in Google Drive or look in the File menu while editing a document.

12. Push the envelope
Though Google Docs lacks its own native tool for generating correctly formatted envelopes, but it’s using a third-party Chrome app called Envelopes for Google Docs. You first need to install the app and then run it in the Chrome New Tab page. The app inquire about the envelope dimensions and then you can create a new document that'll print at exactly the right size.

13. Get a new view
It is possible to customize appearance of the drive to make it work better for you. Click the button at the top-right on the main drive with four small boxes to change from the default list view to a more visual grid arrangement. Next, you need to click the button displayed next to it to switch back.

14. Consider conversion
On uploading a lot of text-heavy PDFs or images, the conversion capability of Google Drive will surely work for you. The Drive can scan and identify text in PDFs and images and place it into an editable document. The option is visible in the form of a gear icon at the top-right of the main Drive screen and under "Upload settings."

15. Don't get lost in translation
You can now translate Google Docs into another language for you. To edit a document, click on the Tools menu at the top of the screen and select "Translate document."

16. Do your homework
When you are working on a document, you can try the Google Docs Research feature. To display this, click the Tools menu and select "Research" -- or hit Ctrl-Alt-Shift-I for those, looking for a keyboard shortcut.

17. Turn Drive into a fax machine
Drive has a plug-in called HelloFax, which can serve as your own personal fax machine. Using this service, you can fax around 50 free pages per month.

18. Let Drive sign on the dotted line
Those, who need to sign numerous electronic documents, can go for a Drive-connected app called HelloSign. This is made by the same people who made HelloFax. After, you've installed the HelloSign Chrome app and uploaded a signature, you just need to right-click any file in Drive and select to open it with HelloSign.

19. Create documents quickly
It’s possible to save time by putting a create button for Google Docs in your browser. Just get the free Google Docs Quick Create extension for Chrome to add a button into the toolbar of your browser with one-click commands. You can immediately start a new spreadsheet, document, and presentation.

20. Simplify saving
If you save a lot of Internet-based content to your Google Drive account, you can use a free Chrome extension called Save to Google Drive. The app adds right-click "Save to Drive" commands directly into your browser and lets the user to grab images, documents, screenshots of entire Web pages, and even audio and video files from the Internet and save them directly into Google Drive.

21. Search outside of Drive
If you're signed into Google, it’s possible to look for the Drive content even when you aren't in Drive itself. You can enter queries like "my tax documents" or "my income spreadsheets" into Google Search to show the desired results.

22. Tell Drive to collect data
You can use Drive to create public forms to collect and organize survey-style data: Click on the Tools menu within a Google Docs spreadsheet and select "Create a form. Next, follow the prompts to get started.

23. Turn Drive into a coding machine
Google Docs is good for general document editing jobs. However, a free Chrome app called Drive Notepad may be better for those working with a code. Drive Notepad allows you to view and edit plain-text documents in your browser as well as save them to your Drive account. It even offers syntax highlighting for different scripting and programming languages, such as HTML, Python, Perl, Ruby, and JSON.

24. Shift your company's scheduling into Google Drive
Gantter for Google Drive refers to a Chrome app that allows you enterprise-level project scheduling right into your Drive account.

25. Turn Google Drive into a cross-platform cloud hub
A free Chrome app called Wappwolf Automator allows you to easily connect your Drive account to other online services and establish cross-platform syncing.

Via cio.com



Print Email Post Comment  (1)
(Total Views: 9494)
 
Share

 
 

1 Comments

Abhay Joshi   283 days ago

Thanks a lot for sharing this useful info regarding Google Drive. This has really helped me in finding some of the new features.
Reply  
 
Infotech News
   
Oppo R5, The Slimmest Smartphone Ever Launched!
Insecticides (India) Limited Reports 66 Per cent Rise In Q2 Net Profit At Rs 229.2 Million; Board Recommends Bonus Share
It’s Official: Motorola Mobility Is Now A Lenovo Company
Here's An App To Monitor Suicidal Plans!
Tech Mahindra Named Microsoft State And Local Solution Partner Of The Year
 
 
 
     
     
     
     
     
     
Most popular
 

Daily

Weekly

Canonical Releases Ubuntu 14.10!
Wipro To Hire 10,000 People For Open Source Program! Apply Here...
Top 10 Programmers Of All Time!
MongoDB Recognized As The Only “Challenger” In The Gartner 2014 Magic Quadrant For Operational Database Management Systems
Ebola Virus Reaches Internet World In Form Of Cyber Attacks!
Android KitKat Vs Lollipop: Here's The Difference!
Samsung Launches Galaxy Mega 2 Smartphone In India
Diwali Disocunt Offer On 10 Smartphones From Top Brands
Innovation Direct At Forefront Of Marketing Efforts For Ferris Emergency App Invention
TCS Focusing On Softskills Development Of Employees
Must-Follow Tips While Buying Online!
Know The 10 Possibilities In The Future Programming World
New White Paper From Boyd Corporation Discusses Noise And Vibration Analysis And Control
ASSET InterTech And Mentor Graphics IJTAG Interoperability Empowers Two-Way Validation Flow Between Chips And Boards
Google's New Inbox Enriches Email Experience
10 Best Mobile App Analytics Platforms
 
   

Overall

Agility Systems Deals in:

Document Management System for law firms
Features
10 Things You Need To Do After Installing Ubuntu 14.10
Here we'll talk about the most important 10 things which you can't miss out, after installing the latest Ubuntu version....
10 Best JavaScript Libraries For Data Visualisations
Here is a list of top 10 JavaScript libraries for web projects....
9 Excellent Free Code Editors For Android
There are tons of code editors available in the market for Android programmers but it's not always easy to choose the right one. So here we have liste...
10 Useful Bootstrap Editors To Build Responsive Websites
Each editor is different but all of them feature some drag and drop facility through a huge library of components. ...
10 Tips For Developers To Speed Up Websites
The easiest way is to reduce HTTP requests, which can be done through front-end development....
Top 10 Free Rich Text Editors For Developers
There are tons of rich text editors available on Internet but you need to find out the best ones to improve your development skills....
10 Best Tools For Creating And Prototyping Mobile Apps
Here we'll provide a list of 10 best available resources to help you in creating websites, web apps and mobile apps which can be used for prototyping ...
10 Hottest Skills An IT Professional Requires In This Demanding Market
With the fastest growing IT industry, required IT skills are also growing at the fastest possible way. Take a look at the top 10 list here....
8 Best Markdown Editors With Support To Google Drive, Dropbox
The likes of Google Drive always don't support Markdown documents which causes huge pain for the users but thanks to those tools which come in to fill...
Boost Security Of Your WiFi Network With Kali Linux: Learn Three Major Steps
Its toolkit allows you to crack Wi-Fi passwords, create false networks and detect vulnerabilities. ...
10 Best Mobile App Analytics Platforms
These tools will tell you how to measure the basics like installs, rankings, revenues, purchases and competitor rankings and how to deal with issues ...
Know The 10 Possibilities In The Future Programming World
The coming years of programming hold several predictions and you should be well aware about how the world of technology is likely to evolve in next fi...
Top 10 Programmers Of All Time!
Here we will recall 10 greatest programmers of all time and their immense contribution....
Top 8 Books On Hadoop Technology
Let's discuss 8 best books to learn Hadoop and how to get started with it....
20 Tools And Resources For Building And Testing Regular Expressions
Here we'll provide a list of 20 best tools and resources which will help you in writing regular expressions in a more streamlined way....
 
  View All
Dialogue
 
10 Questions That Google Never Asks While Hiring!
Here is a list of 10 questions that Google just banned from their interviews....
For Enjay, Open Source Technology Is A Way Of Life
An entirely open source-based company, Enjay IT Solutions, has built itself a reputation in the OSS domain....
Switching To Tizen Doesn’t Mean We Are Abandoning Android: Samsung
The company has worked to build Tizen up from scratch and has now introduced it to developers and the general public with its latest range of wearable...
Venturing Into The Cloud? Develop A Customised Cloud Strategy First!
Diksha P Gupta speaks to Rushikesh Jadhav, cloud evangelist, ESDS Software Solution Pvt Ltd, on how the cloud has changed the way compan...
HTC Is Strong And There Are No Plans Of Sale Now Or In Future, Says HTC's Senior Director-Marketing
Atithya Amaresh from EFYTimes had an exclusive chat with Sirpa H. Ikola, senior director, Marketing, South Asia, HTC about its devices and its plans w...
   
  View All
Videos
 
First Look: LG Optimus G
The phone sports a high-end display and comes powered by a powerful processor. ...
Create QR-Codes For Free
TEC-IT releases the freeware QR-Code Studio to provide a quick and convenient way of QR code creation for every application scenario....
DoT Secretary Shares Plans For Growth Of Telecom Sector
M.F. Farooqui has recently taken charge as secretary, Department of Telecom....
Hands-On: Sony Xperia Z
Xperia Z is Sony's first entrant model in the big-screen smartphone category. ...
Hands On: Videocon A30 Smartphone
Videocon, the consumer electronics company which is known for its refrigerators, washing machine and air-conditioner has unveiled its Android-based sm...
   
View All
   
 
IFA 2014
 
IFA 2014: LG Launches 34-Inches Curved Monitor
The company is yet to confirm price and availability of the device....
IFA 2014: Intel Launches First Core M Range Of Processors
This range of processors is tailor-made for 2-in-1 devices which include a tablet and a laptop....
MWC 2014: Tablet Lets People Feel Textures On Its Screen
Now feel what you see on your tablet, by way of ultrasonic waves....
MWC 2014: 4K Android Tablet Games To Kill Consoles, iPad
Tablet makers like Samsung want to beat the iPad by making 4K tabs. ...
MWC 2014: This Vodafone Backpack Helps Get Network In Disaster Situations
Two engineers of Vodafone New Zealand displayed the "mini" mobile network by Vodafone substructure in a backpack. ...
MWC 2014: Wilocity Chipset To Bring 'Lightening' Speed To Mobile Phones
Wilocity has developed a WiGig chipset for mobile phones that will bring lightning-fast wireless capability ...
MWC 2014: Samsung Introduces Octacore, Hexacore Chipsets
The Korean giant, Samsung unveiled two new octacore and hexacore chipsets at MWC 2014, in Barcelona. The company previously used Exynos 5 Octa 5410 ch...
   
View All
   
 
Events
 
19th Consumer Electronic Imaging Fair To Be Held On ...

View All
   
   
 
 

home archives contact us advertise with us
           
Magazines Portals Directories Events News Verticals Educational Institute  
Electronics for You
Open Source for You
Electronics Bazaar
electronicsforu.com
efytimes.com
opensourceforu.com
electronicsb2b.com
Electronics Annual Guide
EFY EXPO INDIA
EFY EXPO WEST
ELECTRONICS ROCKS
EFY Awards
OSIDAYS Expo
Electronics
Infotech
Linux & Open Source
Consumer Electronics
Science & Technology
BPO
EFY Techcenter

Educational Kits
Kitsnspares.com  
 
 
© Copyright 2014 EFY Enterprises Pvt. Ltd.
All rights reserved. Reproduction in whole or in part in any form or medium without written permission is prohibited.
Usage of the content from the web site is subject to Terms and Conditions